Stop Paying the "Cleanup Tax."
Most accounting firms lose 20–40 hours of billable capacity every month chasing and fixing messy client expense feeds. We provide the Pre-Ledger Engine that turns that leakage into profit.
Stop chasing messy client documents. Start receiving
audit-ready data.
We turn emailed receipts into a clean spreadsheet, ready for review.
Unstructured
Unstructured
Unstructured
| Date | Description (Vendor + Memo) | Amount | Audit Trail | Payment Method |
|---|---|---|---|---|
| 01/02/2026 | Office Depot - Printer & Copy Paper | -34.99 | [Link] | Visa 1234 |
| 01/01/2026 | Costco Wholesale -KS Towel, Pinesol, Dawn | -112.50 | [Link] | Cash |
| 12/31/2025 | Amazon - Laptop Stand | -89.99 | [Link] | Amex 9001 |
Example: PostPrepared Feed (Journal Entry Ready)
Unstructured data becomes a perfect Google Sheet. Expenses are negative. "Vendor - Memo"
combined. Ready to copy-paste or import.
Client Documents Are Still the Most Broken Part of Bookkeeping
Accounting systems are structured. Client behavior is not.
Firms
still
lose hours every month to:
The result is slow closes, stressed staff, low value labor and unnecessary risks — all before data even reaches the ledger.
How Accountants Use PostPrepared
Ongoing Expense Intake
Continuous
receipt capture via email forwarding.
(What firms often call the "daily drip")
- Asynchronous Support: Clients feel supported 24/7, but you process on your schedule.
- Dedicated client-specific email intake
- Predictable monthly workflow
- Review-first posting (Total Control)
Batch Expense Ingestion
High-volume
processing for backlog or audits.
(The classic "shoebox" scenario)
- One-time batch file uploads
- Year-end "catch-up" speed
- Full pre-ledger sheet in one pass
- Designed for billing as a project
Guardrails, Not Guesswork
Think of it as a junior bookkeeper who follows rules, documents everything, and never improvises.
Junk Detection
Non-receipts are rejected automatically. Dogs, gardens, and selfies never pollute your feed.
Blank > Wrong
If a field is unclear, we leave it blank. We would rather give you a blank cell you can fix in 2 seconds than a wrong entry you have to hunt for 2 hours.
Audit-Ready
Every receipt becomes one clean, deterministic row with a clickable audit trail directly to the source file.
How the Pre-Ledger Feed Works
Forward
Your client forwards receipts to their custom @postprepared.com email. Zero training required.
Standardize
Our Pre-Ledger infrastructure extracts every field for perfect data entry. Fast and reliable.
Post
You receive a formatted Pre-Ledger Feed in Google Sheets. All issues are already flagged. Review and post.
Why Clients Actually Use It
| Feature | The App Way | The PostPrepared Way |
|---|---|---|
| Client Setup | Download App, Create Account, constant updates | Zero. Just save an email address. |
| Client Training | "How do I upload?" calls | "Just forward the email." |
| Password Resets | Monthly headache | Impossible. (No login to break) |
| Outcome | Low Adoption (~40%) | High Adoption (~95%) |
Stop fixing receipts after the fact.
Start with data that’s ready the first time.